Security - Access Log
Each document stored includes an "Access Log". The Access
Log is an additional level of security that allows you to see
who has accessed a particular file, on what date, and if any
changes were made to the file. A log entry is created when a
user does one of the following "actions":
- Creates a digital item
- Opens a digital item
- Modifies or edits a digital item
- Places a copy of an item in another location
- Removes an item from one location and places it in
another
To view the access log, do the following:
- From within DocumentManager, open a digital file.
- Highlight the item in the right-pane for which you
would like to view the Access Log.
- Right-click on the same file highlighted in Item
#3.
- Select View Access Log from the right-click menu.
The top-pane of the Access Log displays the date and time of
the action, the type of action, and the Resource that
performed the action. For example, if an item was cut from
the 'Projects' folder, and moved to the 'Correspondence'
folder, the top-pane displays "Digital item moved", but does
not specify the location from or to where it was moved. The
bottom-pane of the Access Log displays more specific
information about the action performed. Using our example
from above, the bottom-pane would display "Digital item moved
from 'Projects' to 'Correspondence'".
To access the detail in the bottom-pane, just highlight the
Access Log entry in the top-pane, and the detail will display
in the bottom pane.
Introduction
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