Using Messenger - Manage Folders

By choosing the Manage Folders selection on the Messenger pull-down menu, the program allows you to organize or manage the folders that are used by Messenger. By clicking on the respective button, you can add a new folder, delete an existing folder, forward a folder containing multiple messages to someone (export folder feature), or import a folder containing multiple messages.

Create a New Folder
To add a new folder click on the New Folder button, enter the name of the new folder, and click on the Close button.

Delete a Folder
To delete an existing folder, click to highlight the specific folder, then click on the Delete Folder button. The program will notify you if the selected folder contains messages and then will ask for your confirmation to continue with the delete command.

Export a File
To export a folder:

Click to select the folder that contains the messages that you wish to export.
Click on the Export File button.

Messenger will save the folder as a file and append a .imx extension. This feature allows you to handle a group of messages (all of the messages in the selected folder) as a single file. In other words you can send all of the messages contained in the exported folder as a single attachment to your e-mail or message

At the common Windows open file dialog, set the path in the "Save In" field to your preferred location for the destination of this .imx file.

Time Saver Tip! Let's look at a possible use case scenario to get a feel for this. We will assume that you have received numerous instant messages or e-mails about a new project called Secret Project. You have saved all of the messages into a folder named "Secret". Let's further assume that a co-worker now needs to review all of the correspondence that you received on Secret Project. You could send your co-worker a PortalsXpress message or e-mail and attach each individual piece of correspondence about Secret Project as a separate attachment but that would be rather tedious and time consuming. Definitely not much fun either. A better choice would be to use the Export File feature and let PortalsXpress Messenger manage your files. To do so, click to select the "Secret" folder and click the Export Folder button to export it. Let's also assume that you saved the secretproject.imx file to your Desktop. Now, when you send that message or e-mail to your co-worker, simply include the secretproject.imx that you saved to your Desktop as an attachment and all the Secret Project correspondence has been sent.

Your co-worker can now use the Import File feature of Manage Folders to let PortalsXpress manage his or her folders.

Import a File
This feature is to be used only after another PortalsXpress member has used the Manage Folders Export Folder feature to send a folder of messages to you. Review the Time Saver Tip! Use case scenario above for an explanation.

To import a file with a .imx extension (a PortalsXpress Messenger eXport file) into a selected folder:

Click to select the destination folder (or create a new folder).
Click on the Import File button.

The .imx file consists of a folder with messages that another member has sent to you as an attachment. You determined the location of this .imx file when you saved the e-mail attachment that was sent to you by the other PortalsXpress member.

At the common Windows open file dialog, set the path in the "Look In" field to the location of your specific file .imx file.
Notice that the "Type of File" field displays PortalsXpress Messenger

Messenger Users Guide